Students: How to recognize activities on the SER

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91社区's Co-Curricular Record (CCR) is becoming the new Student Experience Record (SER), which will be launched in Fall 2025 in the .听This change will enhance the way we recognize and document student learning experiences both inside and outside the classroom. See more information about the SER here.

The deadline to submit CCR participation/attendance lists has passed. Activities that took place before July 1, 2025, were eligible for the CCR, but any participant lists received after August 1 will not be processed. Historical CCR data will be preserved and migrated to the SER for current students.

Students: How to recognize activities on the SER

Who can have new opportunities recognized on the CCR?

All student leaders* who organize eligible co-curricular involvement opportunities can have them recognized on the CCR.

*Student leaders: All student organizations who want to have their opportunity/opportunities recognized on the CCR must be first registered and recognized by either:

an undergraduate faculty of student association (i.e., AUS, POTUS, etc.),
an undergraduate departmental association,
a post graduate student association (PGSA),
a student organization, club or services registered under a recognized 91社区 student association (I.e., faculty association, etc.)
an independent student organization formally affiliated with 91社区.

How student leaders can add new opportunities to the CCR

Check to see if your opportunity meets the eligibility guidelines. If your opportunity meets our eligibility guidelines, then continue to step 2. If not, please contact us at myinvolvement [at] mcgill.ca for additional information.
Select the opportunity type that is best applicable to you:

Volunteer Recognition

CCR Sections: All volunteer opportunities that have been submitted by a student leader will appear under the Student-Led Initiatives section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.

Step 1 Approval Process

Before a volunteer opportunity can be recognized on the CCR, a student leader must complete the .

Note:听You must complete one form for every volunteer opportunity that you would like to have recognized on the CCR.
狈辞迟别:听You can consult our听Sample CCR Descriptions for Student-Administered Volunteer Opportunities for step-by-step instructions (with examples) on how to develop a CCR Description for your volunteer opportunity.

Step 2 Tracking and Submission听

You must submit the list of volunteers to us by completing听the .

Template: To facilitate tracking of volunteers, you can download and use this template (Excel file): Template - Volunteer List

Note 1: Lists must contain either student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-91社区 email addresses.听
Note 2:听We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Student Organization Executives

CCR Section:

All executive committee positions that have been submitted by a student leader will appear under the Student-Led Initiatives section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.

To learn more about how student organizations can use myInvolvement: Student Groups

Student Group Registration & Recognition Timeline

Please note: This section is under development to reflect the new process for reporting participation for the Student Experience Record. Recognition for student execs will not change, just the process for submitting your lists!

August - February: .
March: Your organization will receive an email, asking for the lists of your executive committee and their position titles. A member of your executive committee will be required to provide this information to us by completing the .
March- May: The CCR team will add recognition for all executive members to their CCRs, and you will be notified via email once this has been completed.

Tracking and Submission

You can submit your executive position list by completing the .

Template: To facilitate tracking of your executive positions, you can download and use this template (Excel file): File Template - Student Executive Positions

狈辞迟别:听You must include an end date for each position. If you specify the end date is "ongoing" then we cannot recognize the position.
Note: We no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Recognition of Other Student-Led Initatives

Note regarding SER transition: Attendance at workshops is not be eligible for the new Student Experience Record (SER). The information below is being updated to reflect our new eligibility guidelines and procedures for submitting participation lists. For more information, please visit the SER website.

CCR Sections: All workshops that have been submitted by a student leader will appear under the Student-Led Initiatives section of the CCR.

Click here for more information on the five CCR sections and here to view a Sample Co-Curricular Record.

Step 1 Approval Process

Before a workshop/event opportunity can be recognized on the CCR, a student leader must complete the听.

Note: You must complete one form for every workshop/event opportunity that you would like to have recognized on the CCR.
Note: You can consult our Sample CCR Descriptions 鈥� Workshop/Event for step-by-step instructions on听how to develop a CCR Description.

Step 2 Tracking and Submission

You must follow these steps to submit your list of student volunteers to us.

Option #1: Uploading the event attendance into myInvolvement

Note: You can only upload event attendance into myInvolvement if you or another staff member have created an event for it in myInvolvement. If you haven鈥檛, please skip to option #2.听If you鈥檙e unsure, please contact myinvolvement [at] mcgill.ca

Click here for step-by-step instructions on how to

Note: When uploading the event attendance into myInvolvement, the list(s) you upload must either contain student ID numbers or @mail.mcgill.ca email addresses. We do not accept non-91社区 email addresses. Any students with non-91社区 email address will not receive CCR recognition.

Option #2: Submitting the event attendance via webform

You submit the list of volunteers to us by completing the .

Template: To facilitate tracking of your workshop/event attendees, you can download and use this template (Excel file): File Template - Workshop Attendance List

Note: we no longer accept lists of participants by email. Please read the Data Security statement to make sure you securely store and transfer student information.

Tags:

co-curricular record